Chewning PTSA Job Descriptions

·        President – The president is responsible for overseeing and administering all PTSA meetings to include the Executive Board Meetings and General Membership Meetings.  This includes ensuring that agendas are prepared and distributed prior to the meeting; keeping the meeting on track; opening items for discussion and calling for votes as needed.  The president should delegate duties to committee heads and other officers and is responsible for staying on top of items voted on to ensure completion in a timely manner.  There are usually 4-5 General Membership meetings and one Executive Board Meeting each month from August through May.  There is a planning session that takes place in June or July to prepare for the opening of school.  The president generally has signature power for funds disbursement. Time commitment: 2-3 hours/month. 

·        President-elect – This person must commit to a 2-year term.  The first year, he/she shadows the president learning the by-laws and how to effectively manage meetings and protocol.  The second year, the person automatically assumes the President’s position.  This person may assist in this execution of projects approved by the PTSA.  This person also has signature power for funds disbursement. Time commitment: 2-3 hours/month.

·        Vice President – This person has the fund raising committee report to him/her.  Working with the fund raising committee, the VP will help select the fund raising programs and offer support as needed.  The VP also works with the teacher coordinating the National Junior Honor Society Induction in the spring.  Time commitment: 2-3 hours/month.

·        Treasurer – This person is responsible for maintaining all final records.  He/she will prepare a financial report for all Executive Board and General Membership meetings.  He/she works with the other board members to develop and present the annual PTSA budget.  He/she prepares checks for disbursement of funds and secures the necessary signatures.  He/she balances bank statements and maintains accurate records that can be turned over for audit once a year. Time commitment: 3-4 hours/month.

·        Secretary – This person is responsible for recording minutes from all PTSA meetings.  The minutes must be typed and submitted for approval at each Executive Board Meeting.  Minutes must include people in attendance and a summary of key points discussed.  When votes are takes notation of a first and second motion as well as the outcome of the vote must be recorded.  The secretary is also responsible for collecting and compiling information for a quarterly newsletter.  Time commitment: 1-2 hours/month.

Committee Positions Appointed

·        Hospitality – This committee is responsible for hosting several lunches, breakfasts or specialty snacks throughout the year.  Typically, the events include: a new year kick-off breakfast for staff before school starts; a lunch/specialty snack at least once a quarter; the teacher appreciation week luncheon; bus driver/janitorial staff appreciation; and refreshments for all PTSA General Membership meetings.  Time commitment: 2-3 hours/event.

·        Honorarium – This committee coordinates a pizza lunch for all A and A/B Honor Roll students for the first 3 quarters of school.  The students are treated to pizza, salad, drinks and dessert for their academic success.  This committee also prepares certificates that are given out by their teachers. Time commitment: 4-5 hours per quarter (all at one time)

·         Membership – This committee is responsible for signing up new PTSA members, providing membership cards to new members, maintaining a master membership list, and submitting the required membership dues paperwork to the state.  Time commitment: 3-4 hours in first few months of school but then drops to almost none after October.

·         Fund Raising – This committee takes the responsibility for raising funds to support academic programs and student events not funded through the school system.  The main fundraiser takes place in August and depending on its success, the committee decides what other programs might be successful.  This committee also handles the coordination of the Family Fun Day in the fall; sportswear sales; Chewning Nights Out at local restaurants.  Time commitment: 10-15 hours per event.

·         Beautification – This committee works to improve the overall appearance of the school through clean up days and landscaping projects.  Time commitment: 2-3 hours per project.

SATURDAY ACADEMY 9AM - 12PM (READING AND MATH)
BEGINS MARCH 10TH FOR ALL STUDENTS...PARENTS MUST PROVIDE TRANSPORTATION AND STUDENTS MUST BE ON TIME!

1.  CLASS TRAC - Science Program Click Here